Reserve Space

Conference Room and Indoor/Outdoor Space Reservations

• Reservations of the conference room and indoor/outdoor spaces in the IC should be made at least one week in advance. Students, faculty and staff are eligible to reserve IC space. The person making the reservation must await email confirmation from an IC staff member. (Submitting a reservation request does not guarantee reservation). Please allow 2-3 business days for confirmation.

Reservation Cancellations, Changes & No-Show Policy

• Reservation cancellations and changes for the IC should be sent via email to timeka.gordon@tcu.edu. Please allow 2-3 business days for confirmation. Same-day cancellations or changes must be made in person or by calling the IC directly. There is a 15-minute grace period for a group that schedules a meeting or event lasting 1 hour or less and a 30-minute grace period for a meeting or event lasting one 1 hour or longer. If a group does show for its reservation and the grace period has expired, then the room in question is open to any person or group needing that space.

Advertising on the IC Listserv, Website, Programming Wall, and IC TV

• Listserv, website, programming wall, and TV advertisement requests may be submitted through our IC advertising form. Please send advertising requests at least one week in advance to ensure their timely distribution.

Conference Room Soundproof Wall Panels

Do not hang or attach anything to the soundproof wall panels in the conference room. Taping, pinning, attaching anything to the wall

Cleanliness at the IC must be maintained so we can accommodate a wide variety of activities and occupants. This standard requires that those using facilities at the IC meet these criteria:

• No garbage is left behind
• Recycle whenever possible using the bins provided
• All food-related items are emptied and thrown away in the garbage dumpsters outside the
• BLUU
• No remnants of food or drink are left on the floor (ask for a vacuum, if needed)
• All tables and working surfaces are wiped down with a damp cloth/towel
• All dishes and food utensils are washed and returned (if borrowed)
• All furniture is returned to its original location and state (i.e. chairs are cleaned and neatly stacked in the conference room and couches are in the same location as for business hours)
• Blinds are lowered and windows closed

Failure to clean up will result in a re-evaluation of the individual’s or group’s reservation privileges and could lead to a loss of privileges and possible disciplinary actions.

For more information or clarification of these policies and procedures, please contact the Director of the Intercultural Center.

Copy Machines

• The copy machines at the IC are open to all students and student groups.

Fax Machines

• Students may use the fax machines at the IC to receive and send faxes related to student group business and academic work. Documents not claimed in a reasonable amount of time may be discarded. Please take care when sending or receiving sensitive information. Any unclaimed faxes including sensitive information will be destroyed. Students who wish to send faxes at the IC should contact an IC staff member for assistance.

Student Group Mail

• If arrangements are made to have mail sent to the IC, it is the responsibility of the student group to ensure such mail is properly addressed to the group’s attention. Include a first and last name along with the student group name. Personal mail must be sent to your on-campus or off-campus residence.

Furniture, Supplies & Equipment

• All property of the IC must remain on the premises. Property includes furniture, office supplies and center equipment. General rule of thumb: if you or your group does not own the particular item in question, then it cannot be removed from the center.
• Furniture such as tables and chairs may be used and rearranged within the IC for meetings and events, but the furniture must be returned to its original location immediately following the meeting or event.

Storage

Personal items may not be stored at either the IC. Additional storage space is not available at the IC for student groups. The IC is not responsible for damaged or missing items left unaccompanied in the IC.